Privacy Policy
Effective Date: 2025

Elysian Awards we are committed to protecting your privacy. This Privacy Policy outlines how we collect, use, and safeguard your personal data when you interact with our website or participate in any part of the Elysian Awards.

1. Information We Collect

We may collect and process the following types of personal data:

• Nominee & Nominator Details: Information submitted during the nomination process, including names, email addresses, organisation names, and details of nominations.

• Contact Information: Data you provide when signing up for newsletters, making enquiries, or expressing interest in judging, sponsoring, or participating.

• Technical Data: Your IP address, browser type, device details, and site usage data collected through cookies and analytics tools.

• Marketing Preferences: Your choices around email updates, event invitations, and promotional communications.

2. How We Use Your Information

We use the information we collect to:

• Process and manage award nominations.

• Communicate with nominees, nominators, judges, sponsors, and other stakeholders.

• Send updates, event details, and promotional content (with your consent).

• Improve our website, content, and user experience.

• Meet our legal and regulatory obligations.

3. Sharing Your Information

We do not sell or rent your personal information. We may share it with trusted third parties who help us operate the website and deliver our services, such as:

• Email marketing providers

• Web analytics services

• Event management platforms

• Judges, solely for the purpose of reviewing nominations

All third parties are required to protect your data and use it only for the purpose agreed.

4. Cookies and Analytics

We use cookies to improve website functionality and track visitor behaviour via tools like Google Analytics. You can control cookie settings through your browser preferences.

5. Your Rights

You have the right to:

• Access the personal data we hold about you

• Request correction or deletion of your data

• Withdraw consent for marketing at any time

• Lodge a complaint with a data protection authority

To exercise any of these rights, please contact us at awards@elysianuk.org

6. Data Retention

We only retain your personal data for as long as necessary to fulfil the purposes outlined in this policy or as required by law.

7. Security

We take appropriate technical and organisational measures to safeguard your data, including secure servers, encryption, and access controls.

8. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these sites.

9. Updates to This Policy

We may update this policy from time to time. The latest version will always be posted on this page with the effective date.

10. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

Elysian Awards
Email: awards@elysianuk.org
Website: elysianawards.org